Municipal Document Management – clone

Government agencies can now easily manage daily business procedures to immensely increase business process cycles.

Using PinPoint, you will effectively eliminate the time spent to manually retrieve and file critical information, such as: 

  • Event agendas

     

  • Invoice Processes
  • Contracts & Public Records
  • Internal Operations
  • Human Resources

Local, Federal, or State Integration

Using PinPoint Municipal, you can eliminate unnecessary costs associated with the management of your critical information with one centralized program. Assemble and update agenda packets instantly with automated approval. Using Workflow, you can track all actions for the processing of contracts with a built-in audit trail log, along with a complete document life cycle overview. PinPoint integrates with all other business applications, including those found in Microsoft Office to securely store all confidential materials.

Legislative Integration

PinPoint gives you the ability to upload documents from your outside applications without printing, scanning, or staff intervention. The added capability of batch processing has an OCR engine that can sweep all file types. This makes it very easy to integrate PinPoint with the programs you already use, such as Dropbox, Google Drive, and more. PinPoint can automatically assign a workflow and progress tracker to route to employees, based on the document type. You also have the ability to update statuses, comments, subtasks, and reassign workflow tasks at any time. Supervisor reports ensure that the workflow continues to move and is not delayed.

Search & Retrieve

PinPoint gives you the ability to upload documents from your outside applications without printing, scanning, or staff intervention. The added capability of batch processing has an OCR engine that can sweep all file types. This makes it very easy to integrate PinPoint with the programs you already use, such as Dropbox, Google Drive, and more. PinPoint can automatically assign a workflow and progress tracker to route to employees, based on the document type. You also have the ability to update statuses, comments, subtasks, and reassign workflow tasks at any time. Supervisor reports ensure that the workflow continues to move and is not delayed.

Mobility

PinPoint can be accessed from all mobile devices and tablets with access to the internet. PinPointz offers flexibility in which users can securely access data. Using the PinPoint Mobile App is a great solution for doing your work on the go. Based on the permissions you define; employees can obtain file information and complete their assigned tasks, via the app.

Version Control

Complete version control is built into the PinPoint application, which gives users the ability to review all previous versions of any particular document. Users have the ability to add versions of documents, replace the original, or save multiple versions. Easily retrieve all document versions using quick access retrieval screens. MS SQL back-end enables limitless growth with no degradation to the performance. Robust for any number of active users as well as a view portal for your clients or non-staff to look at the documents you have allowed.