Why It’s important to have a good Document Management System

Having a Document Management System especially with a good company is so important and let me tell you why.

1. Physical Filing Is A Pain
First things first, in the year 2016, should companies really be tasking their employees with hours upon hours worth of physical filing tasks?
Not only is paper filing inefficient in terms of time and organization, it’s also a colossal waste of physical space.

2. Your Data is Sensitive

If your company deals with sensitive data, the act of paper filing becomes more complicated.
Not only do files have to be physically updated and organized, but they also have to be physically guarded. Rooms need to be sealed, cabinets need to have locks, and only certain team members are allowed to handle the keys.

3. You Struggle to Find Your Files
Even if your company has the time to implement an exquisite filing system, it’s usually a chore and a time-waster to have to leave your desk and physically find a folder or document.

4.You Need Secure Access to Your Files Outside The Office
The biggest problem with a physical filing system, is that it can’t be accessed from anywhere but the filing room. Similarly, digitally stored media assets can only be accessed from the computers within the office.

These are some examples as to why it’s so important and make your work and business become so much easier.

About Nick MacRoy