Built-In Productivity Tools – eDrawer

As alarming as some of these numbers are, the fact that most expenses that can be recovered by the use of a Document Management System is based on retrieval. Retrieval of information by office staff can take an average of 7 minutes to retrieve. Statistics also show that that type of staff member retrieve information 4 times an hour. That accounts for over 40% of their day. eDrawer is inexpensive document management software that will meet the needs of your company. Average totals of lost or unproductive time equates to as much as 70% for each staff member. Documents now take seconds to retrieve and lost or misplaced documents are not possible in the Document Management Repository of eDrawer. Here is the basic ROI for a 5 user system: Based on 5 users at an average salary of $35,000 annually, equates to $14,583 per month for all 5 staff (not including taxes) 40% of retrieval time is recovered by the use of eDrawer for your staff. So the savings for this alone is $5,833 per month.* Distribution of information is calculated at 20% of the work day. This savings equates to $2,916 per month.* Misplaced, not available at certain times, or lost information equates to 5% or a savings of $729 per month.* This is NOT taking consumable costs into account. Using eDrawer’s Smart Scan Technology, the system can take today’s mail for example and file it by scanning in a big stack of different documents into the right location automatically. eDrawer files all email, reports, faxes, electronic files, and any files, not just paper. Savings from this 5 user example is $9,478 a month, and your staff can do other things to help you organization, rather than these tedious tasks. *Based on statistics from The Gartner Group. by Errick Anthony


Add to Dropbox via iOS Apps

For PinPoint users on the Cloud, there are numerous ways to add files into your Dropbox folders that are swept up by ARIE on an iOS device through mobile scanner apps. Using the Dropbox app on the iTunes store, you can add documents to your Multiple, Single, Native, Direct, Named, and Batch folders. Click on the Upload button to add anything from a photo stream (take a picture of a document and add to the folder of your choosing. Beyond the Dropbox app, there are numerous options available that add additional features that Dropbox does not provide. Scanner apps have features such as adjusting keystone to ensure a clean, rectangular document, enhancements to make sure a document is readable, and multiple file formats. If a file is placed into a Dropbox folder that ARIE is sweeping, the file will be brought into PinPoint. With plenty of options out there to accomplish that task, you can choose an app that works best for your needs. Droid users: nothing to worry about – Dropbox is available on the Google Play App Store, and there are scanner apps out there for you as well. by Pat Caruso

Make Going Paperless a Top Priority

As a top priority, we want to make sure you are completely satisfied with what you are getting. Some of the main things you want to look for in a Document Management System are as follows: Security Control Integration Complete Document Control and Management Version Control OCR Automation PinPoint allows you to set security rights at the Cabinet (folder) and Document levels. You can give different users certain access to folders and documents based on their role. PinPoint also integrates with all Microsoft Office products, as wells as with Active Directory.This makes it easy for you to integrate PinPoint with the programs you already use. You can access everything in your database from any location using any device, all based on the security you, as the user, have. You also have the ability to add versions of documents, and have the option of replacing the original or saving multiple versions. There is a built in comments & mark-up tool that allows you to add/edit documents using items such as sticky notes, labels, highlights, and electronic signatures. You have the ability to run from your own server, as our platform runs on Microsoft SQL 2008 or greater. As for Automatic Archiving, PinPoint has a built-in Archive engine and has the ability to set workflows and retentions on specific documents. With a built-in OCR engine, you can split and merge documents, even file directly from your network scanners. PinPoint’s automatic sweeper application (ARIE) allows you to file documents automatically, based on either the content of a document, or from the metadata you have selected. by Errick Anthony


How Does PinPoint Help My Business?

Through Pinpoint, your company will have the ability to define fields and types of documents, even change screen field names without programming to match your organizational procedures. PinPoint also supports multiple languages for a multi-lingual organization. Allow clients to view only what you allow them to or do not allow any outside access, it is all defined by your organization. Built-in mail merge with our word processor allows quick and mass emails, filing into our database, or printing paper or electronic files. PinPoint is easy to use and easy to set up with full security settings and rights, with content, version, workflow, retention and forms management all built-in. Built-in Multi-Document processing in batches to file automatically.With total organization and independence to retrieve, file and submit documents and files will improve cash flow as well as decision-driven staff, enabling a compliant and efficient organization. Our business solutions are playing a vital role in helping companies of all sizes save money and continues to improve productivity by managing the storage, organization and retrieval of relevant information through a simple desktop interface. PinPoint Includes: We remote in and install the application (unless you would rather) A “Core Business” kick-off meeting so your assigned project manager can set up the “Skeleton” system the way you want it. (You can also do this yourself, but normally we will load this infrastructure based on what comes out of the “Kick-Off” meeting) Training – 3 classes (about 1 hour each) Administration – This is where you will see the layout the way you have requested, and at that point from then on, you can add, change, or delete whatever you would like. A.R.I.E. – This is also an administrative class, and trains you on how to set up the business rules, allowing the system to file documents and […]

Pinpoint: Paperless Office Solution

Go Paperless with PinPoint

Why Go Paperless? The Numbers Don’t Lie Your business is busier than ever. However, though business is busy, this does not mean that your business is as profitable as it could be. In fact, maybe profits are even less than you had projected. In order to resolve this issue and become more profitable, you can implement a Document Management System that will help you not only organize your crucial documents, but will also save you both time and money on labor costs. On top of that, imagine the environmental benefit of using little to no paper at all. Crunching the Numbers The average office spends up to $20 on labor filing or retrieving a document(s). The average office spends up to $120 in labor finding a mis-filed document(s). The average office spends up to $250 in labor recreating lost documents. 7.5% of all documents get lost, 3% of the remainder get mis-filed. The average business document is copied 19 times – Over 81 billion sheets of paper are copied each month. There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year. U.S. Banks have over 16 billion paper documents on file, growing at a rate of 4% per year – 80% of the documents are suitable for imaging. Over $5 billion each year is wasted on printed materials that become obsolete before they are ever used. For every 10 printed pages, only 1 is ever consulted. Only 10% of corporate information lies in structured databases. The remaining 90% – often critical to business processes – lies unmanaged in chaotic file system structures. According to recent studies, professionals spend 5 to 15% of their time reading information, and up to 50% of their time just trying to locate the information According to […]