Going Paperless with Your Company This is the year 2019. Millions of people worldwide are still overwhelmed by floods of paper out from their desks and drawers. The right technology has been invented years ago, so why are there still so many people that don‘t enjoys the convenience of a paperless life? I know having everything on a computer can be stressful trying to remember what file you saved it in. And stressing if it gets lost so sometimes a physical copy can make things easier for some. The big key point is to not have stacks of not needed paper. The answer is bad habits. If you fall back into old routines, it is hard to go paperless at home or at work. So here are 5 habits you should adopt to finally go paperless this year- 1. Always scan everything No matter how unimportant something might seem at the beginning, you never know when you‘ll need it again. This is the number 1 habit we suggest for successfully going paperless at home or at work this year. Whenever you receive a physical piece of paper, scan it and save it to your computer or to the cloud. It will makes things so much more easier for you. There are plenty of good scanner apps for your smartphone available, so you can do it right away, even different systems as well. Check if you need to keep the original version of a document after scanning. If not, toss it. 2. Use digital versions of your usual paper products If you can, start using a digital version of your paper products right from the start to eliminate as much paper from your job as possible. Consider these- • GoodNotes instead of your paper notebook • Use your built-in smartphone calendar […]
Having a Document Management System especially with a good company is so important and let me tell you why. 1. Physical Filing Is A Pain First things first, in the year 2016, should companies really be tasking their employees with hours upon hours worth of physical filing tasks? Not only is paper filing inefficient in terms of time and organization, it’s also a colossal waste of physical space. 2. Your Data is Sensitive If your company deals with sensitive data, the act of paper filing becomes more complicated. Not only do files have to be physically updated and organized, but they also have to be physically guarded. Rooms need to be sealed, cabinets need to have locks, and only certain team members are allowed to handle the keys. 3. You Struggle to Find Your Files Even if your company has the time to implement an exquisite filing system, it’s usually a chore and a time-waster to have to leave your desk and physically find a folder or document. 4.You Need Secure Access to Your Files Outside The Office The biggest problem with a physical filing system, is that it can’t be accessed from anywhere but the filing room. Similarly, digitally stored media assets can only be accessed from the computers within the office. These are some examples as to why it’s so important and make your work and business become so much easier.